MINUTES OF THE JANUARY 16, 2008 Lacombe and District Recreation, Parks and Culture Board Meeting Town Office Breakout Room
Present:	Carla Weidner, Chair Shelley Bolze Fran Kelly Dawn Parent Mike Samaroden Cathi Ward Calvin Bennefield, Facilities Foreman Sandi Stewart, Community Recreation Coordinator Charissa Olson, Aquatics Supervisor/LMC Manager Brenda Vaughan, Community Service Director
Regrets:	Bill Nielsen, Dale Guest

1. Call To Order	Chair Carla called the meeting to order at 4:36 p.m. Introductions took place.
2. Delegations &/ or Presentations
3. Agenda	MOTION: THAT the agenda for January 16, 2008 be adopted. Moved by: Shelley Bolze Seconded by: Dawn Parent Carried: Unanimously
4. Adoption of Minutes	MOTION: THAT the minutes of the October 24, 2007 meeting of the Lacombe and District Recreation, Parks and Culture Board be adopted as circulated. Moved by: Fran Kelly Seconded by: Shelley Bolze Carried: Unanimously
5. Items from Council	Mike Samaroden was appointed by council as student representative. Oaths of Office forms were signed by Mike, Dawn, & Cathi.
6. Information	Board Orientation Sandi lead the board through a short orientation to give all the members some background information on its history, district and roles. Handouts were given on the legislative timetable, board contact information, recreation services staff, and a copy of the recreation department 2008 operating budget. Recreation Services Monthly Report Calvin reported the second half of the winter season has many tournaments taking place at the arenas and the March ice has filled up. The old arena pad has held out so far this year, but the town will be spending about $35,000 in consulting fees for a feasibility study because of the movement issues with the pad. The Flying Fathers hockey team will be in town to play the RCMP - tickets are available at the town and pool offices. The outdoor rinks at Royal Oak, Cranna and Michener are being well used. The #2 pool boiler (12 years old) needs to be replaced at an approximate cost of $16,000. With the pool now being 13 years old, many items will need to be budgeted for replacement. The parks crew has been putting chips on the trails, as winter is a good time for this type maintenance. Sandi reported the Art Collection Selection Panel had its first meeting Monday and already has 17 pieces. The Lacombe Arts Endowment will be offering a $1,200 grant for a local artist this year. The 9th Annual Art Exhibit and Sale will be taking place April 18-20, 2008 at the LMC, with Featured Artist Wayne Spink. The 2007 Children's Christmas Party was another success thanks to the 50 volunteers. There were 233 kids in attendance. Sunday, Feb. 10 from 1-4pm is the Family Skate at Les Walker Rotary Park. WinterActive or "Lighten Up Lacombe" will be taking place from Feb. 4 - 24, 2008. Kinsmen Aquatic Centre Monthly Report The Pool stats are up substantially from 2006 and one reason for this is the swim club moved to the CUC pool, allowing for other programs to fill their time. Charissa is currently looking for another head guard, as staffing issues at pools are common throughout Alberta. Lacombe Memorial Centre GoldWing is getting the trades back in to finish odd jobs. The Painters will be in tomorrow. Charissa and Lee-Ann have been busy organizing the bookings, ads, coffee bar and their offices. The Coffee bar is currently open from 9:30-5pm and is getting busier. The Grand Opening is Feb. 1st and Van Houtte will be giving out free coffee and Sunny (the Radio) will be on location. MOTION: THAT the Lacombe and District Recreation, Parks and Culture Board accept the following items as information: 1. Orientation 2. Recreation Services Monthly Report. 3. Kinsmen Aquatic Centre Monthly Statistics 4. Lacombe Memorial Centre Moved by: Fran Kelly Seconded by: Dawn Parent Carried: Unanimously
7. Business Arising	7.1 Board Responsibilities at Family Skate on Sunday, Feb. 10 Sandi asked the Board about helping with food prep, BBQing and clean-up at the annual event. Dawn, Cathi, Carla and Shelley are all interested. Sandi will get back in touch with them closer to the date. 7.2 Appointment of Communities in Bloom Committee Member Postponed until the February 20 meeting.
8. New Business	8.1 Recreation Master Plan Review and Update The Board and town recreation staff discussed all the concerns from the updated Recreation Master Plan that had been brought forward over the past few months of review. In addition, cleaning up the garbage in the green areas came up along with educating the public about using doggie bags. MOTION: THAT the Recreation Master Plan requires review on an annual basis, and WHEREAS the Recreation and District Recreation Parks and Culture Board have reviewed the proposed updates THEREFORE THE BOARD RECOMMENDS TO COUNCIL the proposed amendments to the Recreation Master Plan be approved. Moved by: Cathi Ward Seconded by: Shelley Bolze Carried: Unanimously 8.2 Facility Rental Assistance Grant Application Palette Pleasers The Board reviewed the 2007 Application from the Palette Pleasers. MOTION: THAT WHEREAS Town Council has appropriated $3000 for the funding of individual requests for reduction or elimination of facility rental charges, and WHEREAS a policy and grant program has been adopted regarding the allocation of these funds, and WHEREAS the Palette Pleasers have submitted an application for funding against the Lacombe Memorial Centre and Kitchen use, and WHEREAS the Board has reviewed the application THEREFORE BE IT RESOLVED THAT THE BOARD approve $500.00 to the Palette Pleasers for “The Arts” Gala Fundraiser held November 3^rd, 2007. Moved by: Shelley Bolze Seconded by: Dawn Parent Carried: Unanimously
9. Other
10. Next Meeting	Date: Wednesday, February 20, 2008 Time: 4:30 p.m. Place: Town Office Conference Room
11. Adjournment	The meeting was adjourned at 5:47 p.m.