LACOMBE AND DISTRICT RECREATION,
PARKS AND CULTURE BOARD

MINUTES

Wednesday, May 18th, 2011 at 4:30 P.M.

City Office Conference Room

1.        Call To Order - Chair, Fred Knip called the meeting to order at 4:32 pm

Present: 

Karen Penrice, Dylan Olsen, Shelley Cota, Charlie Street, Fred Knip, Councillor Grant Creasey, Sandi Stewart, Recreation & Culture Manager, Kim Berube, Assistant, Community Services

Regrets: 
Troy Rider, Dawn Parent

            Wolf Creek Crossing Outline by Meghan Jenkins, City of Lacombe, Planning and Development

3.     Additions to the Agenda:

MOTION:

THAT the following items be added to the May 18, 2011 agenda

9.2 Fish Ponds

9.3 Natural trails under water, garbage and pallets being used as make-shift bridge

Moved by: Charlie Street

Seconded by: Grant Creasey

CARRIED

4.     Adoption of the Agenda:

MOTION:

THAT the agenda for May 18, 2011 be adopted as amended

Moved by: Charlie Street

Seconded by: Dylan Olsen

CARRIED

5.     Adoption of Board Minutes: March 30, 2011

MOTION:

THAT the minutes of the March 30, 2011 meeting of the Lacombe and District Recreation, Parks and Culture Board be adopted as circulated.

Moved by: Dylan Olsen

Seconded by: Karen Penrice

CARRIED

6.     Items from Council:

            There were no items to be discussed from City of Lacombe Council.

          Chair Fred Knip wanted to extend gratitude to the City of Lacombe Council on behalf of the Lacombe & District Recreation, Parks and Culture Board for being a 'recreational friendly Council'.

7.     Information:

7.0     Recreation Services Monthly Report & Recreation Newsletter (includes update on status of 2011 Capital Projects)

           Sandi Stewart quickly reviewed the reports provided and invited questions, if any.

7.1     Kinsmen Aquatic Centre April 2011 Statistics

           Upon review of the April 2011 Pool Statistics, the Rec. Board asked Sandi Stewart to ask Sharon Klinger for her opinion and insight into the overall decrease in user numbers. 

7.2     Lacombe Athletic Park Association is hosting two University of Calgary Dino Camps this June.  

7.3     Skateboard Park Committee has decided to proceed as planned with ground-breaking late summer. There are many verbal commitments of sponsorship and funding that are conditional upon the start of construction.

7.4     Activate Youth Conference

         Dylan Olsen attended an Ottawa conference called Activate Forum for Youth. He learned about Social Networking, leadership and True Sport. He has plans to put his knowledge of True Sport to use at his own High School.

MOTION:

 THAT the Lacombe and District Recreation, Parks and Culture Board accept the following items as information:

0) Recreation Services Monthly Report

1) Kinsmen Aquatic Centre Monthly Statistics

2) Lacombe Athletic Park

3) Skateboard Park

4) Activate Youth Conference

Moved by:  Dylan Olsen

Seconded by:  Charlie Street

            CARRIED

8.      Business Arising:

         8.1     Facility Assistance Grant Guidelines ($3824.68) 

                       Three (3) Facility Assistance Grant applications will be reviewed for facility subsidies.

         8.2     Lacombe Minor Baseball ($1000.00)

MOTION:

THAT WHEREAS City Council has appropriated funding for individual requests for the reduction of, or elimination of, facility rental charges, and

WHEREAS a policy and grant program has been adopted regarding the allocation of these funds, and

WHEREAS Lacombe Minor Baseball has submitted an application for funding against the facility rental charges where they will hold their Camp Canada and

WHEREAS the Board has reviewed the application

THEREFORE BE IT RESOLVED THAT THE BOARD approve the request in the amount of $650.00 to assist with rental costs for the 2011 Lacombe Minor Baseball Training Camp

Moved by: Shelley Cota
Seconded by: Karen Penrice
CARRIED

           8.3     LA Youth - Lacombe & District Family & Community Support Services ($2320.50)

MOTION:

THAT WHEREAS City Council has appropriated funding for individual requests for the reduction of, or elimination of, facility rental charges, and

WHEREAS a policy and grant program has been adopted regarding the allocation of these funds, and

WHEREAS the LA Youth - Lacombe & District FCSS has submitted an application for funding against the facility rental charges where they hold their annual Summer Youth Day Camps

WHEREAS the Board has reviewed the application

THEREFORE BE IT RESOLVED THAT THE BOARD approve the request in the amount of $500.00 to assist with rental costs for the 2011 Summer Day Camps held at the LMC.

Moved by: Shelley Cota
Seconded by: Karen Penrice
CARRIED

           8.4     Lacombe Big Brothers and Big Sisters ($607.25)

MOTION:

THAT WHEREAS City Council has appropriated funding for individual requests for the reduction of, or elimination of, facility rental charges, and

WHEREAS a policy and grant program has been adopted regarding the allocation of these funds, and

WHEREAS the Lacombe Big Brothers and Big Sisters has submitted an application for funding against the facility rental charges where they held their annual Mother's Day Brunch 

WHEREAS the Board has reviewed the application

THEREFORE BE IT RESOLVED THAT THE BOARD approve the request in the amount of $607.25 to assist with rental costs for the 2011 BBBS Mother's Day Brunch

Moved by: Karen Penrice
Seconded by: Charlie Street
CARRIED

8.5    Youth Member for Lacombe & District Recreation, Parks and Culture Board - 2011 - 2012 Term

          Dylan Olsen volunteered to serve the 2011 - 2012 term as Youth Representative.

9.    New Business:

9.1    Multi-Plex Ideas

        Councillor Grant Creasey brought forward an idea provided to him via public discussion to add 'climbing wall' to Recreation Multi-Plex ideas.

9.2    Fish Ponds: Councilor Grant Creasey is a representative of the Lacombe Fish and Game Association. He advised the Rec. Board that the pond has is open and ready for use.

9.3    Natural trails under water, garbage and pallets being used as make-shift bridge: due to lengthy meeting, Chair Fred Knip suggested that this point be added to the Agenda of the next meeting.

10.    Next Meeting: Sept. 21, 2011_4:30p.m., City Office Conference Room

MOTION:

THAT the meeting adjourn at 6:44pm

Moved by: Dylan Olsen

Seconded by:

CARRIED